7002ICT: System Analysis and Design Planning - Project Document & Management Assessment Answers

Internal Code: 1ICGB

Project Document and Project Management Assignment

Purpose: The purpose of this assignment is to demonstrate your ability to apply the concepts of planning and project management that we have covered in this course, to a practical scenario. Your task in brief:

• You are required to propose and design an information system for a business. The business that you design the information system for is of your own choosing.
• The information system you propose should be of small to medium size/complexity.
• To design the proposed information system you will need to thoroughly analyse the business and its requirements. Although the business is of your own choosing you should design the system for an area that you have some interest/prior knowledge in; or if you are already working you should consider an information system for the company you work for. Familiarity with the business will make it easier to propose and design a suitable information system.

Scenario and report requirements: Imagine that you have been contracted by the company (or asked by the company you work for) to develop an information system for AUD $50,000 (i.e., development cost). During this part of the assignment, you will prepare a planning report, using the provided template, for the proposed system.

• Identify the Problem – Provide a system vision document that outlines the problem description, system capabilities, and the expected business benefits
• Quantify Project Approval Factors – Complete the following tasks a) Provide a table with a breakdown of the estimated time for project completion. b) Provide a table with a summary of the development costs (remember that you are given only AUD $50,000 as development cost) for the project and system. You must identify the expense categories and justify them.
• Undertake a cost/benefit analysis – Complete the following tasks a) Describe the anticipated benefits from the deployment of the new system (outline tangible and intangible benefits). b) Provide a table with a summary of estimated annual benefits. c) Conduct the cost-benefit analysis of the new system and calculate payback period and return on investment (ROI).
• Perform a Risk and Feasibility Analysis – Complete the following tasks a) Determine organisational risks and feasibility. b) Evaluate technological risks and feasibility. c) Assess resource risks and feasibility.
• Identify schedule risks and feasibility.
• Establish the Project Environment – Complete the following tasks a) Provide a table outlining information that will be captured during system development, the tools and software that will be used to develop the system, and outline who can update / view the information. Provide justifications for each category. b) Describe the work environment. Provide justifications for each category. c) Describe the processes and procedures that will be used. Provide justifications for each category.
• Schedule the Work – Complete the following tasks a) Provide a work breakdown structure (WBS) for one (1) of the subsystems. Identify the tasks, durations and predecessors. b) Provide a Gantt chart showing the WBS project activities timeline. You must use Microsoft Project and provide a screen capture. Make sure that you properly identify the critical path.