Bill and Sophie Appointment - Business Assignment Help

Assignment Task :

Task 1
You are responsible for Bill and Sophie’s appointment calendars. They access their calendars throughout the day to prepare for upcoming meetings and appointments. 
Using a calendar tool such as Microsoft Outlook, Google Calendar or Outlook Calendar create two (2) new blank calendars, one for Bill and another for Sophie. 
Enter Bill and Sophie’s appointments for next week (from current date).
Organisational guidelines:
schedule appointments between 8 am and 5 pm 
allow at least 15 minutes between appointments
use the following naming conventions for schedule entries:

• Meeting – MTG
• Interview – INT
• Conference – CONF
• Out of office – OUT
• Expo - EXP

Remember to:
create two (2) calendars and give each calendar a suitable name include all details provided in the calendar, including mobile phone numbers

Task 2

After scheduling the appointments, Bill asks you to change the room for his interviews on Monday from Meeting Room 2 to Meeting Room 1 due to equipment requirements. Bill also asks you to schedule an additional interview.

You check the calendar and realise Sophie is scheduled to have the room at 10 am.

1. Draft the following two (2) emails:

• Email to Sophie to check whether she is able to change rooms with Bill

• Email to Bill to confirm the room has been changed as requested (assume Sophie is able to swap)

• Include a suitable subject line for each email

• Sign off the email using your name and title (Executive Assistant, Marketing)

2. Once you have drafted your emails:

• Take a screenshot of each email 

• Paste the screenshots into a new Word document

3. Enter the additional interview on Monday at 12 noon:

• The interviewee’s name is Hien Ngo (0499 768 345)

• Meeting Room 1

4. Remember to edit both Bill and Sophie’s calendar to reflect the room and interview changes:

• Take a screenshot of the edited calendars

• Paste these screenshots into the document 

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