BSB50820: Diploma of Project Management Assessment

Assessment Information

This Assessment Kit has been aligned against the following unit of competency from the Business Services Training Package:

BSBPMG530 Manage project scope

1. Conduct project authorisation activities
2. Define project scope
3. Manage project scope control process

This unit describes the skills and knowledge required to determine and manage project scope. It involves obtaining project authorisation, developing a scope management plan, and managing the application of project scope controls.

The unit applies to individuals responsible for managing and leading a project in an organisation, business or as a consultant.

BSBPMG536 Manage Project Risk

1. Identify project risks
2. Analyse project risks
3. Establish risk treatments and controls
4. Monitor and control project risks
5. Assess risk management outcomes

This unit describes the skills and knowledge required to manage risks that may impact achievement of project objectives. It involves identifying, analysing, treating and monitoring project risks, and assessing risk management outcomes.

The unit applies to individuals responsible for managing and leading a project in an organisation, business, or as a consultant.

BSBPMG539 Manage Project Governance

1. Identify project management structure
2. Apply project governance policies and procedures
3. Monitor and review project governance

This unit describes the skills and knowledge required to establish and implement project governance. It involves identifying, applying, monitoring and reviewing project governance.

It applies to individuals responsible for managing and leading a project in an organisation, business or as a consultant.

Assessment Process

The assessment is designed to help you gather evidence of your competence against the requirements of the unit of study (as outlined above) while applying your learning in practice. Your evidence may take a variety of forms and must be:

• Authentic – your own work
• Valid – related to the competency
• Sufficient – appropriate quantity and quality
• Current – recent proof of your skills and knowledge

When should I submit this assessment?

For the recommended timeframe for completing your assessment please refer to your training plan.

Use this assessment kit to complete your responses to the assessment, attaching additional evidence and documentation as appropriate. Please ensure all additional documents are clearly labelled so that your assessor understands the relevance to specific parts of the assessment.

Assessment Submission and Feedback

Submit your assessment online via myAIM. Once submitted, your assessment will be assessed and feedback returned to you, also via myAIM. Upon completion of all the assessment requirements you will receive an overall assessment of ‘Competent’ or ‘Not Yet Competent’ for the unit of study. If further work is required to achieve an assessment of ‘Competent’, you will be given one (1) opportunity to resubmit your work.

Upon successful completion and being deemed competent, you will be eligible for a Statement of Attainment. If you are enrolled in a full qualification, you will be issued with a Certificate and Transcript upon successful completion of all of your units.

Video evidence

You may be required to submit video evidence for part of this assessment. Ideally you will upload your video evidence to YouTube (as a private link) and supply the link to your assessor. Seek permission from any participants that are involved and ensure they are aware of the purpose of the video, i.e. to assess your competence in a task.

Technical tools for completing this assessment

To complete this assessment, you need access to a computer with internet and word processing and spreadsheet software, plus other relevant programs to develop documentation as required. You may also need a smart phone or other audio/video recording device.

Assessment Requirements

You must satisfactorily complete all assessment items in this Assessment Kit to achieve competency for this unit. Use the Glossary of Instructional Words for specific direction.

Short or long-answer questions requiring responses in the spaces provided. 

Assessment Tasks

Practical assessment activities and evidence gathering requirements to demonstrate competence in practice.

Your Submission:

Acknowledge any information you have used (websites, books etc.) by referencing the original source. For more information about how to reference, please refer to the AIM Harvard Referencing Guide.

Please remove any private or sensitive information from your evidence by blacking it out. This includes any personal information identifying individuals or confidential business information.

You have two attempts to submit your assessment within your period of enrolment. Where these are deemed not sufficient, your nominated Trainer and Assessor may negotiate an alternative way for you to submit evidence for competence to be assessed.

What to Submit:

Before you submit your work please ensure you have clearly named and labelled your documents. Refer to the Progress Checklist in this assessment kit for how to name your documents.

What to Keep:

Prior to submitting your assessment, please save a back-up copy of your Assessment Kit, assessment documents and all additional evidence.

This will be used should your submission not reach AIM for whatever reason.

Appeals:

Your right to Appeal an Assessment Decision is set out in the Student Handbook.

Glossary of Instructional Words

Your assessment uses a range of instructional words, such as ‘compare’ and ‘list’. These words will guide you to the level of detail you must provide in your answers. When the instructional words are used, each student must provide at least three to four sentences (a paragraph) as a response. Use the below glossary to guide you on interpreting the words, detail and word count across this assessment.

• Analyse – This means you should break an issue down into its component parts, discuss and show how they relate. You should discuss the issue in detail and methodically.
• Define – This means you should explain the meaning or interpretation of a term or concept in your own words, including any qualities which are essential to understanding.
• Describe – This means you should outline the most noticeable qualities or features of an idea, topic or the focus of the question.
• Discuss – This means you must point out the important issues or features, key points, possible interpretations, and debate through argument. You should provide reasons for and against.
• Evaluate – This means you must judge or calculate the quality, importance, amount, or value of something. You must provide an in-depth answer with as much detail as possible.
• Explain – This means you need to make something clear or show your understanding by describing it or providing information about it. You will need to make clear how or why something happened or is the way it is.
• Identify – You must recognise something and indicate who or what the required information is. The length of the answer should be guided by what you are being asked to identify.
• List – You must record short pieces of information in a list form, with one or two words, or sentences on each line.
• Outline – You must give a brief description of the main facts or sequence of events about something. The length of the response should be guided by what you are required to outline. As long as you include the main facts or points, then that’s enough.
• Summarise – You must expressthe most important facts or points about something in short and concise form.

Knowledge Questions

Information for students

Knowledge questions are designed for you to demonstrate your understanding of information you have learned during your study for this unit. Answer in the spaces provided and refer to the Glossary of Instructional Words for specific direction and requirements.

Answer the following questions:

• Identify 3 components of a project scope management plan. (15-25 words)

1. Planning (i.e., defining scope)
2. Executing (i.e., managing implementation of plan)
3. Controlling (i.e., monitoring and controlling any deviations throughout the life cycle of project) (Global Knowledge 2020).

• Describe 3 factors likely to impact the project scope. (25-50 words)

3 interdependent factors that impact the project scope are time, cost, and quality. Less time affects the number of deliverables that can be produced, low budget affects the priorities and availability of resources, expectations of high quality can lead to expanded project scope. These must be balanced to mitigate scope creep (Westland 2025).

• Outline 2 elements of a formal change control process. (15-25 words)

1. A formal change request submission for evaluation
2. Conduction of an impact assessment to learn feasibility, benefits, and risks associated with changes (Asana 2025).

• Describe 2 reporting methods for measuring work outcomes and progress against plans. (25-50 words)

1. Gantt charts are one of the most important tools that help keep track of the project progression against planned timeline.
2. In order to measure progress and outcomes against scope, schedules and costs, Earned Value Management (EVM) is used (Landau 2024).

• Describe a method for segmenting a work breakdown structure. (30-50 words)

A method for segmentation in work breakdown structure (WBS) is by hierarchal decomposition which involves fragmenting project deliverables into small and manageable tasks until the whole project is comprehensively organized in a clear, detailed manner to support smooth implementation, monitoring and control (Brotherton et al. 2008).

• Describe a method for documenting a work breakdown structure. (30-50 words)

Work breakdown structure (WBS) documentation can be done using the WBS dictionary which has detailed information on the tasks, activities, deliverables, scope, resources, budget, etc. in order to measure and track the scope of any project (Lopez 2021).

• Identify and describe 3 problem areas likely to be encountered in scope management. (25-50 words)

1. Scope creep which refers to uncontrolled expansion of project scope due to change incorporation.
2. Inadequacy in stakeholder alignment and poorly defined expectations which create confusion, rework and conflicts.
3. Poor clarity in objectives of project or deliverables lead to inconsistent results and dissatisfaction (Asana 2025).

• Explain the procedures for reporting scope change in your workplace. (50-100 words)

The procedure for effectively reporting scope change in workplace consists of a structured process involving - identification of the scope change by help of feedbacks, monitoring, trend analysis, etc., documenting the change request formally, assessing the potential impact of the change and its alignment with the organizational objectives, submitting request in order to get approval to incorporate the change and finally communicating it across the different stakeholders.

• Explain the term “project life cycle” and include the stages of the life cycle. (50-100 words)

Project life cycle is the organized progression of different stages of a project starting from initiation upto its closure. Stages in a project life cycle:

• Initiation - the goals, objectives, key stakeholders, and feasibility of the project are identified and assessed.
• Planning - creating a detailed outline or roadmap for the project with a detailed list of the tasks, timeline, necessary resources, budget, etc.
• Execution - actual implementation of the developed plan.
• Monitoring and Controlling - essential to track any deviations from the actual plan and taking corrective actions for it.
• Closure - the project is closed, and reported formally with all deliverables delivered to the stakeholders (GeeksforGeeks 2025).
  • Explain the significance of scope management. (25-50 words)

Effective scope management is crucial for success of the project. By clearly defining the boundaries of project, it prevents scope creep and ensures efficient utilization of resources. It also ensures that the deliverables of the project are aligned with the requirements and expectations of stakeholders (Mirza et al. 2013). 

• Identify 3 project management tools that can be used for managing scope. (10-15 words for each)

1. Gantt charts help keep track and control of the project progression against planned timeline.
2. WBS breaks project into manageable tasks and helps to measure and track the scope of any project (Lopez 2021).
3. Change Log tracks requested changes and helps in understanding the impact of changes on project scope (Landau 2024).

• Outline 3 roles and responsibilities of a project manager in relation to project planning. (15-25 words for each)

1. Defining the scope of project, i.e., outlining objectives, project boundaries, deliverables, etc. in order to guide the execution and planning stages.
2. Developing a project schedule or timeline so that all activities, tasks and allocation of resources are streamlined or properly sequenced.
3. Effective leadership is another responsibility of project manager to guide and motivate team to take accountability, individual responsibility and voluntary action (Atlassian n.d.).

• Identify 3 documents that could be used to authorise a project to proceed. (15-25 words)

1. Project Plan comprehensively outlines the scope, resources, tasks, objectives, strategy for execution, etc. It helps guide the team through different stages of project.
2. Project Charter is the first formal document that authorizes a project, prepared before its commencement, outlining objectives, purpose, deliverables, responsibilities, etc.
3. Contract Agreement is a legal binding document which helps to begin the execution of a project by detailing the terms and conditions between the organization and other stakeholders (Westland 2025).

• Describe the purpose of a governance plan and identify 3 things that should be included. (50-100 words)

By outlining roles and responsibilities, governance plan helps to ensure accountability, transparency and clearly assign authority of decision making. It helps to make sure that project is aligned with customer expectations and requirements along with the organization’s objectives.

Assessment Task 2

Managing Project Risk

For this task you will manage project risk on two occasions: planning phase and implementation phase.

Ensure you review Tsunami’s Risk Management Policy available on Tsunami’s website.

For the purpose of this assessment, you may request work colleagues or family and friends to play the part of relevant stakeholders.

Planning

1. Every project is subject to risk. As a project manager, planning and preparing for these risks ensures a greater probability of project success. Now, considering the Tsunami project, answer the questions below.

A. Describe the process used to gain input from project stakeholders in relation to identifying standards for risk management and risk objectives to be used. Quick meeting held with major stakeholders including HR, IT, Sponsor, Retail Managers and Procurement team.

Reviewed the risk management policy of Tsunami.

Discussed probable project-specific risks (example – freight, customer delays, training gaps) Held brainstorming sessions and used risk identification form. Prioritized risks using Risk Matrix

Given agreement on acceptable level of risk and mitigation strategies.

b. Based on the input from stakeholders, what standards for risk management and risk objectives have been identified?

Standards – Risk management policy of Tsunami and AS ISO 31000:2018 (Risk Management Guidelines)

Risk Objectives: 

• · Making sure that all stores acquire stock on time.
• · Minimize customs and delays in delivery (Czinkota et al. 2021)
• · Make sure demo units arrive for purpose of training
• · Keep the budget of project within $100000
• · Upkeep quality compliance of product (AS4758.1)

1. It is important to determine the correct risk context for a project. For example, a train driver and a ship’s captain will have completely different risk context. Considering the selected project, explain how the risk context was determined and describe the risk context for the project.

 

Assessment Task 3

Stakeholder Meeting

You will deliver a 15-20-minute presentation and facilitate a meeting on its content. You will be assessed on your interaction and communication skills as well as your contributions to each of the meeting agenda items.

Furthermore, assessment criteria extends to your ability to provide feedback, ask relevant questions, and use appropriate communication.

Please note, your presentation must be recorded for assessment purposes and must cover each agenda item.

• If you have organised this as a virtual meeting, ensure the link works when shared and provide the shared link and passcode if any.
• If you create your own YouTube video, then this should be saved as ‘Unlisted’ and the link supplied with your submission.

Your assessor will be looking to see that you demonstrate:

• clear communication
• active listening and questioning to clarify understanding
• collaboration and co-operation with others to achieve a shared goal.

This means that you will need to discuss each agenda item with those present, elicit feedback and gain agreement.

Your presentation and discussion must cover:

• Scope of works – what is, ‘within the scope’ and what is considered as, ‘out of scope’ for the project.
• The measurable project benefits, outcomes, and outputs for the project.
• The key governance considerations that apply to your project.
• The high-level risks that could have an impact on the planning of your project.

Summary of Assessment Requirements and Academic Mentor 

1. Summary of Assessment Requirements

The assessment covers three major units of competency:

• BSBPMG530 – Manage Project Scope
  Students must demonstrate the ability to obtain project authorisation, develop a scope management plan, and apply scope control processes.

• BSBPMG536 – Manage Project Risk
  Students must show competence in identifying, analysing, treating, monitoring, and reviewing project risks while evaluating risk management outcomes.

• BSBPMG539 – Manage Project Governance
  Students must establish and implement governance structures, apply governance procedures, and monitor governance effectiveness.

The assessment includes:

Knowledge Questions

Students provide written responses demonstrating understanding of scope management, risk management, project life cycle, governance, WBS development, and project documentation.

Practical Tasks

These include:

• Risk planning and stakeholder engagement aligned with Tsunami’s Risk Management Policy

• Assessment Task 3: Stakeholder Meeting, requiring a 15–20 minute recorded presentation, showcasing communication, governance understanding, risk awareness, and ability to clarify scope boundaries.

Evidence Requirements

Work must be:

• Authentic, valid, sufficient, and current

• Supported with labelled documentation

• Submitted through myAIM

• Referenced using AIM Harvard style

Students may also need to supply video evidence, maintain backups, and follow change control and governance expectations.

How the Academic Mentor Guided the Student 

Step 1: Understanding the Assessment Framework

The mentor first helped the student interpret the assessment kit, highlighting:

• Core competencies in scope, risk, and governance

• Required output format (written responses + practical demonstration)

• The importance of aligning answers with the glossary of instructional words

• Evidence expectations and referencing requirements

This ensured the student understood the depth, clarity, and structure expected.

Step 2: Breaking Down the Knowledge Questions

The mentor guided the student to:

• Identify keywords in each question (e.g., “Describe”, “Explain”, “Outline”)

• Structure answers in clear paragraphs following the expected word count

• Use reliable sources and reference them correctly

• Provide concise, workplace-relevant examples instead of generic theory

The mentor demonstrated how to answer by modelling the correct depth and format for one question, then supervised as the student applied the same approach to the rest.

Step 3: Supporting the Student Through Risk Planning 

To help the student address the Tsunami Project scenario:

1. Stakeholder Engagement
   The mentor showed how to draft a stakeholder consultation summary, including risk workshops, brainstorming, and policy reviews.

2. Risk Standards and Objectives
   The mentor explained how to link organisational policies (Tsunami’s Risk Management Policy) with AS ISO 31000:2018.

3. Defining the Risk Context
   The mentor helped the student differentiate:

   • Internal environment

   • External environment

   • Project-specific factors (budgets, freight risks, customs delays, training needs)

4. Developing Risk Treatments
   The student was coached to apply likelihood consequence ratings, prioritise risks, and propose realistic mitigation strategies aligned with organisational risk tolerance.

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