BSB51415 - Manage Project Information and Communication - Management Assignment Help

Assignment Task

TASK SUMMARY

This assessment task requires you to create a project communication management plan to support the objectives of a project in consultation with a team. You are also required to establish a project management information system.

Complete the following activities:

1. Develop a draft Project Communication Management Plan

This assessment task requires you to develop a draft Project Communication Management Plan that will support the achievement of project objectives.

The following will assist you to identify and analyse the information requirements of the project:

Review the case study information

Search the internet for ideas from Project Communication Management Plans created for similar scenarios

Review the Project Management Policy and Procedures

The Project Management Plan is still being finalised, but you have been sent the section pertaining to project information and communication in the document Project Management Plan Excerpt. Review this document also.

Use the Project Communication Management Plan Template to guide your work.

In your plan, under communication and information responsibilities, ensure that you include the responsibilities for:

The project steering committee

The Project Manager

The Project Team

Print off a copy to take to the project team meeting for discussion.

2. Establish a project information management system

Assume that you have decided to use the cloud-based system Slack, which allows team communication and collaboration on projects.

Review the information at the website above and write notes to present at the team meeting in order to explain the use of the system and its key features and how it will be used during the conference project, including Write a brief report on the application to present to your team explaining:

What is Slack?

The Slack workspace and its use for the conference project

Working in Slack (including how members are invited to the workspace)

3. Send an email to the project team (your assessor).

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. It should introduce and summarise the contents of the attachment and propose a team meeting to discuss the draft Project Communication Management Plan, and the proposed project information system Slack.

Inform the team that the meeting date and time will be sent in a later email. Attach your draft Project Communication Management Plan to the email.

4. Meet with the project team.

The meeting’s objective is to review the draft Project Communication Management Plan.

Take notes at the meeting, as you will be required in the next activity to revise your Plan to include the input from the other team members.

Begin the meeting by summarising the information in your Project Communication Management Plan. Encourage discussion, and ask for feedback on, the communication methods and frequency identified in your plan.

Then explain the Slack project information management system that you intend to use for the project. Advise your team that following the meeting, you will be setting up the Slack workspace for the conference project and inviting them to participate.

Close the meeting with a summary of the meeting attendees’ feedback and thank them for their participation.

During the meeting, you will be required to demonstrate effective communication skills including:

Using non-verbal communication to assist with understanding

Asking questions to identify required information

Responding to questions as required

Using active listening techniques to confirm understanding

5. Review your Project Communication Management Plan

Include the input from the other project team members provided at the meeting to revise the plan, establishing baselines for each item. Your notes from the meeting should inform this work.

Save this document as Revised Project Communication Management Plan.
6. Establish the project information management system

Following the instructions within Slack, set up the workspace for the conference project including an appropriate title for the project e.g. Leadership Conference Project.

Invite your assessor as a team member.

Your assessor will then be able to confirm that you have established a project information management system and will also be able to see how this system is maintained throughout the project as per the following assessment task.

7. Send an email to all project team members (your assessor).

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style. It should refer to the recent meeting, then introduce and summarise the contents of the attachments.

It should seek their final approval of the plan and advise them of the invite to the Slack Workspace.

Attach your revised Project Communication Management Plan to the email.

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