BSBPMG522: The Work Breakdown Structure - Organizational Benefits - Management Assignment Help

Assignment Task

Throughout your training we are committed to your learning by providing a training and assessment framework that ensures the knowledge gained through training is translated into practical on the job improvements. 
You are going to be assessed for: 
• Your skills and knowledge using written and observation activities that apply to the workplace.
• Your ability to apply your learning.
• Your ability to recognize common principles and actively use these on the job.
All of your assessment and training is provided as a positive learning tool. Your assessor will guide your learning and provide feedback on your responses to the assessment materials until you have been deemed competent in this unit.

HOW YOU WILL BE ASSESSED
The process we follow is known as competency-based assessment. This means that evidence of your current skills and knowledge will be measured against national standards of best practice, not against the learning you have undertaken either recently or in the past. Some of the assessment will be concerned with how you apply your skills and knowledge in the workplace, and some in the training room as required by each unit.
The assessment tasks have been designed to enable you to demonstrate the required skills and knowledge and produce the critical evidence to successfully demonstrate competency at the required standard. 
Your assessor will ensure that you are ready for assessment and will explain the assessment process.  Your assessment tasks will outline the evidence to be collected and how it will be collected, for example; a written activity, case study, or demonstration and observation.
The assessor will also have determined if you have any special needs to be considered during assessment. Changes can be made to the way assessment is undertaken to account for special needs and this is called making Reasonable Adjustment.

What if I believe I am already competent before training?
If you believe you already have the knowledge and skills to be able to demonstrate competence in this unit, speak with your trainer, as you may be able to apply for Recognition of Prior Learning (RPL).

How should I format my assessments?
Your assessments should be typed in a 11 or 12 size font for ease of reading. You must include a footer on each page with the student name, unit code and date. Your assessment needs to be submitted as a hardcopy or electronic copy as requested by your trainer.   
How long should my answers be?
The length of your answers will be guided by the description in each assessment, for example:
How should I reference the sources of information I use in my assessments?
Include a reference list at the end of your work on a separate page. You should reference the sources you have used in your assessments in the Harvard Style. For example:
Website Name – Page or Document Name, Retrieved insert the date. Webpage link. 
For a book: Author surname, author initial Year of publication, Title of book, Publisher, City, State
ASSESSMENT GUIDE
The following table shows you how to achieve a satisfactory result against the criteria for each type of assessment task. The following is a list of general assessment methods that can be used in assessing a unit of competency. Check your assessment tasks to identify the ones used in this unit of competency.

INSTRUCTIONS 
You will need to research information to assist with your responses for this task. 

What you will need to complete this task

• Research materials such as books, internet, magazines, workplace documentation etc.
• Videos in your learning modules
• Learner Guide and Topic Presentations
• Access to legislative and regulatory documentation relevant to own state or territory.

ASSESSMENT PREPARATION TASK
Research the following areas of project management to prepare for Tasks 1 and 2. Make notes on each topic in the list below to prepare your background information for this assessment. You do not need to submit your notes for assessment.
1. Develop a list of examples of project management tools and how they contribute to a project.
2. Outline types of documents and other sources of information commonly used in defining the parameters of a project.
3. Document the processes for identifying and managing risk in a project.
4. Outline the organization’s mission, goals, objectives and operations and how the project relates to them.
5. Discuss the types of procedures and processes that are relevant to managing a project.
6. Outline the legislative and regulatory context of the organization in relation to project work, including work health and safety (WHS) requirements.
INSTRUCTIONS FOR USING THE TEMPLATES PROVIDED
1. Using the templates provided you are to create a suite of project documents that relate to your project including:
• Project Scope Statement     
• Milestone List    
• Schedule Baseline and Work Breakdown Structure        
• Communications Management Plan    
• Cost Management Plan        
• Risk Management Plan    
• Risk Register    
• Feasibility Study 
• Post Project Review     
The Templates have been populated with sample text in each section.
Delete the green text and replace the black text with your own Project plan details in each section. Each of the tasks required for this assessment will have a corresponding document that you will create using the templates.

TASK 1
Identify or a project you are currently working on or are proposing to undertake, or create one and complete the following tasks:

1. Write a summary business case to justify the need/value of your project. In your summary include the following:
a. Project description, purpose and desired outcomes
b. Relationship to the organization’s goals and objectives
c. Organizational benefits (return on investment).
2. Create a timeline for your project including as a minimum:
a. Key milestones
b. The Work Breakdown Structure (key tasks and dependencies).
3. Determine the resources required to deliver your project. This should include:
a. Physical resources (equipment, technology, materials etc.)
b. Financial resources (cost estimates, budget breakdown etc.)
c. Human resources (i.e. project team) including:
i. Roles and responsibilities
ii. Levels of authority
iii. How and when team members will be consulted with.
4. Identify the project stakeholders and explain:
a. Their involvement
b. Issues/ concerns each are likely to have
c. Consultation methods used to obtain their support and input
d. Stakeholder communication plan for the duration of the project.
e. How you will support project team members
5. Identify the potential risks associated with your project. Rate them in terms of likelihood and consequence and document your risk mitigation plan.
6. Identify the control systems and governance you will use to monitor your project’s performance. Include details of:
a. Applicable legislation, regulations, organizational requirements and/or quality standards impacting your project and the steps you will take to ensure compliance
b. Methods and frequency of reporting
c. Project management tools and record keeping systems
d. Methods used to monitor project finances, resources and quality
7. Provide evidence of the procedure for sign-off for commencement of your project from a sponsor or delegating authority. Include in your response a diagram of an organizational structure that highlights lines of approval/ authority.
8. Provide evidence of your ability to achieve the above project deliverables by completing the associated project documentation using the templates provided.

TASK 2
Consider a project you have been involved in that has been completed and undertake the following activities.

1. Finalize a project:
a. Create a brief ‘project completion summary’ to be distributed to the stakeholders involved in the project. Include any information you feel they need to be aware of such as budget achievement, actual performance timeframes, use of resources, incidents that arose etc.
b. Describe the process that would be followed to assign project staff to new roles/duties, now that the project has been completed.
c. List any documentation/meetings/sign off required to officially close the project.
2. Use the Post project review template provided and review your project:
a. Compare the actual project outcomes against the intended scope and objectives. Were there any variances? If so, describe the differences and explain what caused them to occur? If not, explain the controls that were or could be in place to ensure the project remained stable.
b. Involving team members in the project review/debrief is a vital part of the process. Do you agree or disagree? Explain your answer.
c. Write a summary of any lessons that can be taken from this project and applied to other areas (or future projects) to improve performance. Who would you share this information with and why?
Submit your completed templates and your activities with this assessment booklet. Ensure that you have responded to all tasks and activities in Task 1 and 2.
 

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