BSBPMG530 - Manage Project Scope Assessment

Assignment Task

This assessment pack requires the learner to manage the scope of a project within an organisation. To complete this comprehensive assessment, the learner must complete 3 assessment tasks. For a task to be considered satisfactory, all elements of it must be complete. On completion of the 3 tasks, the learner will demonstrate that they can:

• Conduct project authorisation activities
• Define project scope
• Manage project scope control process

Scenario: John Readings Pty. Ltd. Re-design Bookstore Café

John Readings is an Australian book publisher, distributer and retail business with stores located throughout Australia and New Zealand and a large online business. At present a total of ten retail outlets located in state capitals contain Cafes. As part of the company’s future development plans all retail outlets will soon have Cafes located within them. However, before this can happen, the current Café design for the ten retail outlets need to be refreshed and upgraded. The upgrade includes a fresh new menu, new furniture and layout design as well as a play area for children. You were successful in your application for the Project Manager role and have just had confirmation from Damian Black CEO that the project steering committee will include the Procurement Director, Marketing Director, the Director of Finance and the Café Operations Manager. The project is now ready to commence. An architect has been contracted to design the new look and feel and this has been approved by the steering committee. The architect and building contractor have provided costing estimates on which the project budget is being based. They have advised, in order to minimise business disruption, the order of works will be:

1. Based on the case study information, identify the components of the project scope management plan.

2. Based on your understanding of the requirements, identify three factors which could impact on the project scope. For each factor outline how you could manage the potential impact.

3. The committee has asked you to develop a process for managing and controlling change to the project scope. Outline your process and identify the key stakeholders who should be communicated with and how change will be reported to the steering committee. 

4. Describe the methods you will use for measuring work outcomes and progress against the project plan.

5. In preparation of assembling your project team, develop a process for the creation and the maintaining of the projects work breakdown structure.

6. Provide a one-page document for approval of the steering committee which outlines your role and responsibilities as a project manager on this project.

7. Damian Black, CEO has asked you to draft a project authorisation procedure for John Readings.

8. Create a template issues register for use during the project.

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