BSBPMG615: Advanced Diploma of Program Management Review Writing - Management Assignment Help

Assignment Task

Task
Assessor Observation:

As part of any unit of competency you study, you will be required to gain and demonstrate practical skills that underpin the performance of the job tasks you will complete when you enter the project management industry after your graduation. This task is designed to provide you with the opportunity to showcase the skills you have gained as you have studied the unit BSBPMG615 Manage program delivery and your ability to use them in a real-life situation. This method of assessment has been selected because it is a simple and effective way of providing evidence of the skills you have gained and your ability to use those skills in a work situation.

You are required to:

• Meeting with Project Stakeholders
• Develop a Project Proposal
• Develop a Risk Management Plan
• Develop a Project Evaluation System
• Respond to and Communicate Project Changes  

You will demonstrate the skills and knowledge to:

• Demonstrate analytical skills to assess program progress
• Use communication skills to work with stakeholders effectively
• Implement environment and performance evaluation skills to monitor and respond to changed circumstances
• Apply evaluation and review skills to assess program risks
• Conduct negotiations to resource and fund the program
• Use software and data analysis methods to structure program data
• Prepare a program risk management plan.

Assessment evidence (deliverables) 

You must submit the following evidence:

1. Observation checklist relating to group work activity. 
2. Project Proposal 
3. Risk Management Plan 
4. Develop a Project Evaluation System 
5. Copy of email outlining changes to a project. 

Assessment task overview:

This assessment task involves you managing a major ‘program’ within an organisation of your choice. A ‘program’ is defined as a major project that consists of multiple projects (at least two projects) that are running at the same time. You will be required to manage the program from its inception to at least 50% completion. During this time, you will undertake several tasks, which have been divided into different parts of this assessment task (below).Before you can commence this assessment task you will need to engage an organisation for which you can manage, or participate in the management of, a program. As a first option, you should engage the AIS Business College or the AIS Beauty Salon and identify if you can be involved in any projects running within those businesses. Alternatively, you can select another organisation provided all the criteria of the assessment are addressed. 

 

Part A: Meeting with Project Stakeholders.

For this part of the assessment task, you will need to meet with the key organisational stakeholders to gather information about a project and determine:

• Funding and resource arrangements.
• Project risks and risk management approaches.  

 

The outcomes of the meeting will be used to develop a proposal on which funding for the program will be requested and secured. 
You will need to identify and meet with key stakeholders within your selected organisation. Your assessor can help to arrange the meetings if required.Your assessor will observe your performance during the meeting. 

Before you start you can start this task, you will need to:

• Select an organisation on which to base this assessment task. 
• Meet with the key stakeholders in the organisation and identify an appropriate group of projects on which you can base this assessment. 
• Download the Project Proposal and Risk Management Plan templates from Moodle (also available in Appendix A and B). You can use these to prompt the conversation in the meeting as it is these documents that you will need to complete as a result of this meeting. 

 

During your stakeholder meeting, you will need to: 

• Identify the details of the project.                                                                                    
• Identify the project goals.           
• Identify the project risks. 
• Identify and negotiate the funding requirements to achieve the project objectives.
• Identify and negotiate the resource requirements to achieve the project objectives.

 

What to submit: 

• A copy of the observation checklist that will be completed by your assessor. 

 

Part B: Develop a Project Proposal                                                                       

For this part of the assessment task, you will need to develop a Project Proposal (Appendix A), which outlines the funding and resource requirements for the project. The Project Proposal will need to be approved and signed off by the appropriate organisational stakeholder.      
Before you start you can start this task, you will need to:

• Select an organisation on which to base this assessment task. 
• Meet with the key stakeholders in the organisation and identify an appropriate group of projects on which you can base this assessment. 
• Download the Project Proposal template from Moodle (also available in Appendix A). 

 

Your Project Proposal will need to:

• Outline the project to which the proposal relates.
• Outline the project goals.
• Outline the funding requirements to achieve the project objectives.                         
• Outline the resource requirements to achieve the project objectives.                  
• Include stakeholder approval. 

 

What to submit: 

• A copy of the Project Proposal.   

 

Part C: Develop a Risk Management Plan                                                                          

For this part of the assessment task, you will need to develop a Risk Management Plan using the template provided in Appendix B. 
Before you can start this task, you will need to:

• Download the Risk Management Plan template from Moodle. 

Your Risk Management Plan document will need to: 

• Business name and its summary                                                                               
• Identify the project risks.                                                                                             
• Prioritise project risks.                                                                                                   
• Identify project controls.                                                                                                       
• Identify project contingency.                                                                                             
• Person Responsible.                                                                                                            

 

What to submit: 

• A Risk Management Plan that addresses the criteria outlined above.  

 

Part D: Develop a Project Evaluation System.

For this part of the assessment task, you will need to develop a system by which the project can be monitored and evaluated. 
You will need to document this system using the Project Evaluation System template (Appendix C). 

Before you can start this task, you will need to:

• Download the Project Evaluation System template from Moodle. 

  

 Your Project Evaluation System document will need to: 

• Project name and its summary.                                                                                 
• Document the metrics that will be used to evaluate the progress and success of the project.                 
•  Outline metrics for evaluating applicable legal obligations and regulatory obligations relevant to the project.
•  Outline metrics for evaluating applicable policies and procedures.                             

 

What to submit: 

• A Project Evaluation System document which uses the templates provided.  

 

Part E: Respond to and Communicate Project Changes.  

For this part of the assessment task, you will need to review the progress of the project against the project evaluation criteria and identify changes that need to be made to the project to ensure it achieves its objectives. 

Once identified, you will need to communicate the required changes to the relevant stakeholders via email. As part of that email, you will ask the stakeholder/s for feedback on your performance managing the project so far. You will submit a copy of the response email with this submission. 

 

Before you start this task, you will need to:

• Ensure that the project has been running for at least one week so that meaningful evaluation can take place. 

 

Your email must: 

• Outline at least two changes that need to occur to ensure the project stays on track. 
• Outline the reasons that the changes are required.                                          
• Indicate the evaluation criteria the changes relate to.                                                   
• Ask for feedback on your performance managing the project so far.                           

 

What to submit: 

• A copy of an email that meets the criteria outlined above.  
• A copy of the stakeholder’s email containing the feedback on your performance managing the project.                                                                                                                                 

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