BSBWHS418 : Assist with Managing WHS Compliance of Contractors - Management Assignment Help

HI PLEASE READ BEFORE STARTING. I USED A DIFFERENT ONLINE ASSIGNMENT COMPANY WHO HAS HAD TWO ATTEMPTS ON THIS ASSIGNMENT AND IT HAS FAILED TWICE. THE WORK WAS REALLY POORLY DONE AND NOW I REALLY NEED SOME HELP IN FIXING IT. THEIR RESPONSES TO THE QUESTIONS ARE IN ORANGE, YOU WILL SEE THAT THE ISSUE IS THE ANSWERS GIVE NO SPECIFIC DETAIL AND ARE IRRELAVANT TO THE QUESTIONS A LOT OF THE TIME. THE RED FONT IN GUIDANCE NOTES FROM MY LECTURER AND IS GIVING A LOT OF HELP TO WHAT THE ANSWERS ARE. I WORK IN CONSTRUCTION AND I NEED TO WORK FROM THE VICTORIAN OHS 2004 AND THE VICTORIAN OHS REGULATIONS 2017. YOU WILL SEE A QUESTION 2.2 IS ABOUT A PRESENTATION, THIS IS ALREADY CREATED AND I”VE ATTACHED IT FOR YOU TO SEE. I WOULD STILL LIKE TO ANSWER ALL OF 2.3. I HAVE ALSO ATTACHED THE ORIGINAL ASSIGNMENT SO YOU CAN USE THE TEMPLATE REFERRED TO IN QUESTION 2.3 B. MY PRESENTATION IS ABOUT PPE FACE MASKS IN THE WORK PLACE. PLEASE USE ORANGE FONT WHEN ANSWERING. THANK YOU IN ADVANCE

1. 1. b) List at least 1 Internal and 1 External source of information and data which outline the WHS arrangements for the management of Contractors? Explain how you can access them

Internal. Please also include how you can access the source. What are some examples of WHS specifics HR might supply?

External More appropriate and reliable examples would be details from the contractor on:

•           their approach to health and safety (eg how they would eliminate or reduce issues identified during planning)

•           their third-party certified health and safety management system (eg a safety management achievement program)

•           safety records, safety incidents, improvement notices (including how these were resolved) or prosecutions and enforceable undertakings

•           safety qualifications, licenses or certificates held by workers e.g. licenses for high risk work

•           equipment maintenance records

•           selection processes for plant and substances

•           induction and training processes

•           consultation and issues resolution procedures

•           communication process with the employer contracting the works.

These would be requested from the Contractor

1.1 c)      Give 2 Organisational policies and procedures a Contractor would be expected to follow More specific examples please Matt, such as:-

• Company policies and procedures for applying work health and safety (WHS) practices while cleaning, including:
• assessing and reporting hazards in the workplace
• incident reporting
• selecting and using personal protective equipment (PPE) required for the cleaning task
• safe handling techniques for working with hazardous chemicals, including:
• emergency chemical spill control measures
• routes of entry and potential symptoms of exposure to chemicals
• safe methods for diluting chemicals
• working according to safety data sheets (SDS)
• cleaning safely at heights
• processes for safely handling and disposing of waste, including:
• chemicals past their expiry date
• obsolete equipment
• packaging
• used containers
• used or contaminated PPE
• used or unused chemicals.

1.1 d)    With reference to Legislation, (cite sections from the Act and, if applicable, Regulation Numbers), explain the WHS duties: Please use Victoria Occupational Health and Safety Act 2004 and Occupational Health and Safety Regulations 2017

•           an Employer has to its Contractors

•           a Contractor has to its employer

•           a Contractor has to its employees

No responses offered.

e)         Explain the areas that will be covered in this Contractor’s WHS Induction.

More specific information required.  This is dependent on the nature of the work to be carried out and also on the expertise of the Contractor (skilled / licensed contractors or those performing non-hazardous tasks would need less training) but a contractor induction must at the very least include: site induction – emergency procedures, incident reporting procedures – first aid

Task Descriptor: Make a Presentation

2.1 Once you have decided on your topic and identified the learning outcomes, you must provide evidence of: 

1. how you planned and documented a presentation approach which helped you achieve identified outcomes

You provide evidence of a plan for the presentation which identifies the presentation’s objectives and identifies how the learner will achieve the objectives

2. the strategies/methods you employed which best suited the audience and location

You must provide evidence of how your approach is suited to the audience and the location

3. the aids and materials you selected to help your audience better understand the intended outcomes

In addition to listing what aids and materials were used, you must explain how they will help the audience better understand the intended outcomes  Evidence.

4. colleagues/associates you chose to be involved in the presentation and how you briefed them on their role (If your presentation does not require others to be involved, provide an example of a presentation you may deliver which would require the involvement of colleagues and explain how you would inform them of their roles and responsibilities

You must provide evidence of who you involved and how they were briefed (the role the colleague/associate played/could play and why perhaps their involvement is necessary)

Evidence

5. 2 ways/techniques you have selected to evaluate the effectiveness of the presentation.

You need to provide evidence of the methods you plan to employ to assess the effectiveness of the presentation. This can include:

• Self-evaluation – watching a recording of the session
• Feedback from participants
• Tests (verbal / written ) to show audience has learnt

You need to provide written evidence of all the above responses.

2.2 Once you have planned the presentation, you must deliver it.  Provide evidence of I HAVE ALREADY CREATED A PRESENTATION – I HAVE ATTACHED THE PRESENTATION WITH THIS ASSIGNMENT SO YOU CAN SEE WHAT I AM PRESENTING

I do not have video evidence to evaluate and verify your responses to:-

a)   how you explained and discussed the learning objectives of the presentation with the audience

b)   the aids you used to allow your audience to better get your message across

c)   how you monitored the verbal / non-verbal communication of your audience and used this to sustain audience’s engagement thereby making your presentation more effective

d)   how you provided opportunities for the audience to ask questions

e)   how you adjusted your presentation to meet the audience’s needs f)how you summarised key points at appropriate points during your presentation

This should all be demonstrated in your presentation.

2.3 Once the presentation is delivered you will need to review its effectiveness and identify any changes you would make to improve future presentations.

Provide evidence of:

a)         two ways you used to review the effectiveness of the presentation

You must provide evidence of the methods they used to review the effectiveness of their presentation. This will include completed examples of methods such as:

•           Self-evaluation / assessment– watching a recording of the session and assessing self

•           Feedback from participants

•           Tests (verbal / written ) to show audience has learnt

b) the results of feedback you received from the audience on their opinions of your presentation (A template has been provided at the end of this document which you may use to collect audience feedback.)

I cannot locate, nor see reference to the written evidence of all the above

c)         two improvements you identified from the audience’s feedback to improve future presentation

I cannot locate, nor see reference to the written evidence of the two areas for improvement identified from the results provided in 2.3b

Task Descriptor: Contractor Management

3.1 The following applies to both contractor 1 and 2

You need to provide separate responses for Contractor 1 and 2.

a)         What services does the Contractor supply?   

You need to provide specifics.

The contractors implement the requirements and procedures to engage the stakeholders and ensure the acceptable risk control and ensure to follow all the legislative requirements. They remodel and renovate the turn key projects and supply new construction with interior fit-outs.I

b)         Provide an outline of their work arrangements (hours, location etc)

Again, you need to provide specific details to satisfy the evidence requirements for this cluster.

The arrangement of the work for a contractor is based on the project and the organizational policies in time and productivity. In general, the work hour for a contractor is 60-70 hours for two weeks or on regular basis they work for 9 to 10 hours a day. The location is also depend on their project either from office, field or public place.

c)         What internal WHS policies and procedures relate to this Contractor?

You need to provide specific details of the appropriate policies and procedures. This will be quite an extensive list.

d)         What specific WHS Legislative and Regulatory requirements are applicable to this specific Contractor

You need to list and describe specific Sections from the Occupational Health and Safety Act, Victoria 2004.  and the applicable references to Regulations by number and name.

This will be quite an extensive list also. Act and Regulations.

3.2 a)    List the organisational WHS Documents, policies and procedures the Contractor will require access to

This is dependent on the contractor chosen but specific details of relevant documents, policies and procedures must be provided

The WHs documents, policies and procedures are as following:

• WHS Policy
• Contractor Management Procedure
• Contractor Site WHS Observation Checklist
• WHS Management Review Guidelines
• WHS Emergency Plan
• WHS Management Plan
• Safety Talks Guideline
• Manager WHS Induction
• Worker WHS Induction

b)         Identify how this information will be accessed by the Contractor

How can the contractor assess the documents, policies and procedures? Details specific to 3.2 a) must be provided

The documentation can be assessed by the contractor after proper regulation and legislation procedures. They need to get permission from their supervisors with a valid incident and after the approval from the supervisor they need to register on the website to assess the documents.

c)         Explain how the induction will be documented.

This will depend on the specific contractor but details of the WHS induction must be provided

The induction will be documented using Contractor Induction Register and in the form of incident reporting forms.

d)         Assist in conducting the induction and provide evidence of the Induction

You need to provide evidence of your role in the induction and what is involved in the induction

The role of the contractors in the induction and its management is to provide asbestos management, prestart construction meeting, school specific safety requirements as part of the local induction process.

3.3 a)    List the WHS KPIs that exist for this Contractor

KPIS will be dependent on the specific work the Contractor carries out. EG:

A Cleaner’s WHS KPIs could include:

•           safely transporting equipment and cleaning products to the area to be cleaned

•           safely completing cleaning tasks according to client and company requirements using cleaning equipment and products selected and prepared according to job requirements

•           safely returning equipment and materials to cleaning storage area.

•           identifying site hazards and control risks before commencing the task

•           using safe and efficient cleaning methods

•           correctly and safely handling waste, including contaminated materials.

b)         Explain how the Contactors compliance with these can be assessed

These examples need to be specific to your identified KPI’s and they could consist of:

•           Audits

•           Observations

•           Feedback

•           Incident Records

The contractor need to access all the incident reports on regular basic and take effective measures according to the incident reported and the best way to assess the compliances is to audit all the staffs and procedures at the workplace. They can observe the action and behavior of the workers and the staffs for the work and can take feedbacks from the employees and other staffs.

c)          Attach copies of documents that could be used to assess the Contractor’s compliance with WHS, KPIS, practices, policies and procedures. These must be provided as essential evidence of competency, even if you need to produce them against KPI’s in 3.3 a) and they are not actually used. The can be fictitious examples but must be included.

3.4 a)    Describe your organisation’s policies and procedures for reporting incidents of Contractor non-compliance

The process you need to employ would include carrying out an investigation which looks at:

1.         Events leading up to the incident

•           systems of work being used

•           instructions given, any variations from instructions

•           workplace conditions e.g. lighting, housekeeping, floor surfaces, stair treads, handrails, temperature

•           the exact location of the incident

•           any materials being used or handled

•           the type of transport or equipment being used

•           any information at all which may provide clues about contributory factors.

2.         the incident itself

•           the state of the system and the actions that

•           occurred at the moment of the incident

•           the person(s) directly involved and those involved at a distance

•           the tools, equipment, materials and fixtures directly involved.

3.         what happened after the incident

•           the injuries/damage which directly resulted

•           the events leading to consequential injury or damage

•           the persons involved, including those who rendered first aid

•           any problems dealing with injuries or damage.

4.         Determining recommendations and conclusions

The non-compliances of the contractor will be reported by any of the staffs and workers under the act of WA Occupational Safety and Health Act. The policies and procedures that are used by the organization in incident reporting form called non-compliance report form, of the event within 12 hours of occurrence. They can report to the supervisor and the manager or use the organization online hazard/incident and investigation reporting systems related to the safety, health, equipment and damage at the workplace.

b)         Based on your inspection Assist with reporting the non-compliance as per policies and procedures and provide evidence of the report

Far more detail required.

Your non-Conformance Report Form should be completed following consultation with the Contractor

The following information should be recorded on the Non-Conformance Report:

•           Details of non-conformance

•           Actions required

•           Completion date

•           Verification of completion

Where the Contractor does not rectify the issue within the agreed timeframe a second Non-Conformance report may be issued or the employer may consider suspension or termination of the contract if the issue is of sufficient significance.

Details of Non-Conformance:

• Specific details of non-conformance, which may include:
• Any plant or equipment involved
• Any chemicals or hazardous substances involved
• Work procedures not followed
• Any other physical aspects
• Nature of the risk

Actions Required:

• Actions agreed to by all parties following consultation, and that should adequately address the identified non-conformance.
• This may take the form of specific control measures and should take into account the hierarchy of controls.

Completion Date:

• The agreed timeframe by which the Contractor should have implemented the actions documented in the Non-conformance Report.

Verification of Completion:

• The Employer/Consultant should verify that the agreed actions have taken place on or soon after the agreed Completion Date. 

Where the actions are complete the Employer and Contractor should sign the Non-Conformance Form and file with Contract documentation.

c)          Assist in consulting with the Contractor and other ‘required’ personnel to address the non-compliance. Provide evidence of who you consulted with, that the consultation was about and the results of the consultation

In relation to 3.4b,you need to provide evidence of

• who you consulted with,
• what that the consultation was about and
• the results of the consultation
• After assisting the non-compliance report, It is required to consult the regulatory bodies, manager and the supervisors and inform all incidents and the detail of the event, date, time and the reason for the same.
• The consultation was about the event, the cause of the event and related policies and procedures to be implemented for that and the effective measures to control and minimize it at the best level to provide quality of safety and health at the workplace.
• The consultation from the mangers and the regulatory bodies put a great impact for the event and effective techniques are applied immediately and training courses and the education of manual programs get implemented to improve the productivity and reducing the non-compliances.

d)         Provide an example of Contractor non-compliance which would be beyond your level of responsibility and describe your organisation’s policies and procedures for dealing with this.

You need to choose a specific example of non-compliance beyond your level of responsibility and outline who and how and the matter was/should be escalated to.

The examples that comes under the contractor non-compliances that are beyond level of my responsibility are:

• Failure or refusal to comply with rule or regulations
• Inaccuracy in the record maintenance
• No compilation of agreements during final audit or inspection.
• Fail to compile Quality standard

All the non-compliances should be escalated by the manager and the regulatory bodies of the organisation and then to the WHS system teams and must be taken into consideration immediately.