Building Surveying - Case Study - Building & Construction Assignment Help

Assignment Task

Aim/Objective
Students are asked to observe the meeting process and write a report on the full experience. A person wishing to pursue a profession in the building or development industry will benefit from developing a clear understanding of the processes involved in development application and approval.
The report should be written with the aim of demonstrating an understanding of the meeting procedures involved. Depending on the meeting you attended and its discussions, you may wish to report on your overall experience or you may choose to focus on a particular agenda item.

Preparation
Some Shires/City’s include such meetings in the monthly Council Meetings (for example, City of Joondalup), whilst others undertake such meetings separately from the Council Meeting (for example, City of Sterling).
It is each of the group’s responsibility to plan in advance and select an appropriate Planning and Development Control Committee meeting at a Local Government of your choice. It is important to consider a back-up Planning and Development Control Committee meeting to attend as agenda items may get cancelled or postponed pending further information due to questions raised by the public at the meeting. Thus, you may need to attend a further meeting to be able to complete this assignment.
Prior to attending the meeting, students will be required to download or otherwise obtain a copy of their selected agenda items from the Planning Services Committee meeting agenda. Please print and take the reports to the meeting. Don’t rely on obtaining a copy of the Agenda at the meeting, as there may not be sufficient copies available.
Before you attend the meeting, you will need to log onto the Local Authority website and have a look at the agenda items to see if the meeting is suitable (make sure you attend a meeting that leaves you plenty of time to write the report up afterwards). Prior to the meeting, you should make sure you have read a reasonable portion of the Agenda to ensure you have an understanding of the issues to be discussed.
Example: City of Stirling website- Council and Committee Meetings

Part A: Meeting Procedure
Explain and demonstrate an understanding of the procedure followed for the meeting. Some terms that should be understood and used in the report to demonstrate an understanding of the meeting procedures involved include (but are not limited to):
Council
CouncillorPlanning and Development Committee (note this may be known as something different in your LA)
Minute Secretary
Chairman
Agenda
Quorum
Minutes
Officer’s Recommendation
Delegation
Notice of MotionDisclosure of Interest
Confirmation of Minutes
Recommendation
Attachments
You will of course also need to adhere to any rules and regulations surrounding these meetings. Consult the relevant website for details on these.

Part B: Planning and Development Committee Items
Students should select two items of interest from those being considered by the Planning and Development Committee. Preferably one of these items is a Development Application. The following items would need to be covered for each:
A summary of the discussions and outcomes that took place;A detailed report on the discussions and outcomes for each of the items selected;A review of the outcomes and provide your opinion of the development using your knowledge of the planning process. It is good practice to support your opinion with facts and references.
Use of the correct terms in the above will demonstrate a clearer understanding of what has been observed. Students are encouraged to read the agenda items they have selected and develop an understanding of the issues involved. Students should take particular note of the “Officer’s Recommendation” relevant to the item they have selected to review and report upon.
Students should endeavour to develop a broad understanding of how Local Government organise themselves so as to make legally binding decisions. Most Local Government websites will provide information to assist with this area of study.

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