Developing and Scoping your Project - Project Assignment Help

Assignment Task

Part 1 – Developing and Scoping your Project
As a first step, you should discuss with your internship supervisor regarding a potential project to complete during your Internship. Your supervisor or manager may not actually call your internship work a “project," but if it is a piece of work that will produce at least one defined deliverable (a product, service or result) and has an expected delivery date (i.e. it is not Helpdesk work or similar ongoing work) then it is still a 'Project'.  If your internship does not have a clear ‘Project’ definition or does involve a more ongoing functional role, then you need to work with your supervisor to agree upon a small project with a more limited and defined scope that can operate effectively within your broader internship role definition/agreement.
 
Consider
From a Project Management point of view, it is more likely that you will be a project team member in a given situation and not the Project Manager.  However, for this assessment activity, you may be required to take on the project manager role. No matter how huge or overwhelming your project may seem at the beginning, it will, at most, be a SFIA Level 4 project and “manageable” in normal Project Management terms. Meaning, it is best managed by an “agile” Project Management method, i.e. one that focuses more on the result than the means of getting there.
 
Understanding and Agreeing to Your Project Scope
At the start of a project, you (as Project Manager) will discuss with the client what they expect the project to deliver, then you will document the client’s expectations in detail. This detailed document is called the Scope Statement, and it includes both the items that have to be produced by the project (the deliverables), and the work required to produce them. You will then discuss the scope statement with the client to ensure that you are in agreement with what will be produced, and eventually, when an agreement is reached, you and the project sponsor (probably your internship manager), and the client sign the scope statement (it is now authorised). The signed scope statement is also known as the "scope baseline". You will then prepare a schedule (showing what will happen and when) and a budget for controlling costs, as well as other plans. All these plans need to be authorised too, and then they will become baselines as well.
 
Project Scope Statement
Your project does not have to be big, but it cannot be routine, everyday work, such as working on Help Desk, assembling PC’s, fixing bugs in programs, and so on.  You will use this project to produce an RMP (Risk Management Plan) over the next two weeks.
Once agreed, you can create your 'Scope Statement' for your project. To do this:
Download the Project Scope Statement and RMP Template v1.20 EXCEL downloadSave the file as ‘Your Name – Assignment 2’. 
Complete the EXCEL's first tab, Project Scope Statement. Take care to enter information in ALL required fields.
You should have at least 3 constraints, 3 assumptions, and 3 risks
Write at least a paragraph (several sentences) for the Project Description and the Business Benefit.
Do NOT submit this file until you have completed Parts 1 AND 2 of the assignment!
 
Tip
Remember to share your Scope Statement work with your peers in Module 2 Discussions
 
Part 2 – Developing your Risk Management Plan
In this part, you will develop a Risk Management Plan using your current Assignment 2 EXCEL file from Part 1. 
Continue to the 'RMP Tab' (Risk Management Plan) of your MS EXCEL Template.
Complete Part 1: Project Context using the information from your Scope Statement.NOTE: At no time are you required to change, manipulate or edit any of the Risk Management Template formulae
Next, identify and analyse all eight (8) main risks. Enter information into Part 2: Risk Register performing Risk Identification and Qualitative Risk Assessment.NOTE: You will not be performing a Quantitative Risk Assignment on your project.
Complete Part 3: Risk Treatment Plan by working with your supervisor.

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