EDMHTC: Plan Your Own Project Project Management

Submission Requirement

You are required to submit the written report in Moodle.
Failing to submit the project on time will result in a grade of 0.

Project Overview

Students will work on preparing the documentation of a new project of their own, ideally real and situated within their own business setting. Alternatively, students may choose a project that has recently begun but lacks necessary planning and support documentation. If neither applies, they must create a new project from scratch.

The project must be feasible and related to the hospitality sector (hotel, events, restaurant, F&B, luxury outlet, etc.).
Students without a hospitality background may choose a different industry with teacher approval.

Overall Aim

To enable students to develop practical project management skills by defining, planning, and documenting a real or simulated project related to the hospitality industry.

Learning Outcomes

1. Apply project management skills effectively.

2. Link and implement project goals to meet stakeholder needs.

3. Support optimal results using SMART goals.

4. Initiate, plan, implement, and close projects.

A) ORGANIZATION AND METHODOLOGY

Work to Accomplish

Students must select a new project necessary for implementation in their business or choose an ongoing project lacking proper planning. If neither option is possible, a feasible new project must be created.

General Information

1. Main Aim of the Chosen Project

   • Provide context, explain why the project is needed, and how it benefits the company or author.

2. Description of the Hospitality Business Sector

3. Location Details (if applicable)

   • Include Google Earth images, maps, or site-specific photos.

Project Initiation

1. Development of a Clear Project Charter

   • Define project objectives, scope, and purpose.

   • Identify primary stakeholders and their roles.

Project Planning

1. Work Breakdown Structure (WBS)

   • Provide a detailed hierarchical breakdown of tasks and deliverables.

2. RACI Matrix

   • Define roles and responsibilities for each team member.

3. Budget Estimation

   • Provide a general overview of project costs.

4. Risk Analysis and Management

   • Identify potential risks and propose mitigation strategies.

5. Network Construction Using the Critical Path Method (CPM)

   • Illustrate task dependencies, timelines, and the project's critical path.

Project Execution

1. Monitoring and Control / Auditing

   • Outline techniques and tools for monitoring progress.

   • Indicate whether auditing is needed and which type is most appropriate.

Report Layout Requirements

• Word Count: 8,000 words (approx. 12–16 pages, excluding references and appendices).

• All references must follow APA 7th edition.

• Formatting:

  • Font: Calibri 11

  • Alignment: Justified

  • Line Spacing: 1.15

  • Margins: 3 cm on all sides

  • Page Number: Bottom of each page

Document Must Include:

• Cover page with:

  • Logo

  • Subject name

  • Teacher name

  • Student number and full name

  • Semester

• Table of Contents

• Statement of Authorship

• Tasks

• List of References

• Appendices (including AI usage documentation if applicable)

Assessment Task

Assessment Task Weighting General Information 10% Project Initiation 10% Project Planning 60% - WBS 15% - RACI 15% - Budget 10% - Risk Analysis 10% - Critical Path 10% Project Execution 10% English Skills in Written Report 10% Total 100%

C) PLAGIARISM

Plagiarism involves presenting another person’s ideas or words as your own. Cheating includes falsifying information, copying another person’s work without permission, or assisting such acts.

Information taken from internet sources must be properly referenced. Failure to do so will be considered plagiarism and penalised.

Faculty reserves the right to call any student to defend their work orally. Any assignment found to contain plagiarism will receive a grade of 0, and notification will be sent to the student and/or their sponsor. Additional penalties may apply.

Allowable Use of ChatGPT

Guidance and Inspiration

You may use, ChatGPT to generate initial ideas, summaries, or questions. The tool should supportnot replace your personal engagement.

Appendix Requirement

All prompts and ChatGPT responses must be included in the appendix, clearly indicating where AI-generated text ends.

Proper Citation

ChatGPT must be cited in APA style if used directly in your content.

Originality Expectation

Your final submission must show critical thinking and personal analysis. Overreliance on AI may result in reduced grades.

Consequences

Work lacking originality or critical thinking may be penalised or deemed non-original.

Statement of Autorship

I hereby declare that the work included in this assignment is my own work, except where appropriately referenced. I confirm that all sources of information have been properly acknowledged following academic referencing standards.

Summary of Assessment Requirements

The assessment requires students to plan, document, and present a complete project related to the hospitality industry (or another approved industry). The project must demonstrate the student’s ability to apply project management skills across the full project lifecycle. The final submission must follow professional academic formatting and include a detailed appendix documenting all AI interactions.

Key Components Required in the Assessment

1. General Information

   • Aim of the project

   • Business sector description

   • Location details (if relevant)

2. Project Initiation

   • Development of a Project Charter

   • Identification of stakeholders and their roles

3. Project Planning

   • Work Breakdown Structure (WBS)

   • RACI Matrix

   • Budget estimation

   • Risk analysis and mitigation plan

   • Critical Path Method (CPM) network diagram

4. Project Execution

   • Monitoring, control strategies, and auditing considerations

5. Report Formatting Requirements

   • 8,000 words, APA 7 referencing, Calibri 11, justified, 1.15 spacing

   • Cover page, TOC, Statement of Authorship, references, appendices

   • Appendix must include AI prompts and responses

How the Academic Mentor Guided the Student

The academic mentor followed a structured, step-by-step mentoring process to help the student understand the assessment and complete each section confidently. The guidance ensured the work remained original, aligned with learning outcomes, and compliant with the project management framework.

Step 1: Understanding the Project Brief

The mentor first explained:

• The purpose of the project

• Expected deliverables

• Required project structure

• Importance of linking each part to hospitality operations

This step ensured the student clearly understood what the assessment was asking for and how each section fits into real-world project management.

Step 2: Selecting a Suitable Project

The student was guided to:

• Choose a realistic hospitality-related project

• Justify its need and relevance

• Consider feasibility, stakeholders, and expected benefits

The mentor helped refine the student’s initial idea into a clearly defined project suitable for academic analysis.

Step 3: Developing the General Information Section

The mentor assisted the student in:

• Articulating the project aim

• Explaining industry context

• Adding location details using maps/photos

The mentor emphasised clarity, professional tone, and connection to organisational goals.

Step 4: Creating the Project Charter

The mentor guided the student to:

• Define project objectives using SMART

• Establish scope boundaries

• Identify primary stakeholders

Templates were explained, and the student learned how to synthesise essential project information concisely.

Step 5: Building the Project Planning Components

This part required the most intervention due to its technical depth.

a) Work Breakdown Structure (WBS)

• The mentor explained hierarchical structuring

• Showed how to break tasks into manageable components

• Ensured alignment with project objectives

b) RACI Matrix

• The student learned how to allocate roles

• Mentor clarified differences between Responsible, Accountable, Consulted, and Informed

c) Budget Estimation

• The mentor explained basic costing techniques

• Helped student create realistic cost categories (labour, materials, overheads)

d) Risk Analysis

• Mentor introduced risk categories (financial, operational, safety, timeline)

• Student prepared a risk register with mitigation strategies

e) Critical Path Method (CPM)

• Mentor demonstrated how to sequence tasks

• Explained dependencies, durations, and identification of critical path

• Student produced a basic network diagram

Step 6: Project Execution Section

The mentor guided the student to:

• Discuss appropriate monitoring tools (Gantt charts, KPIs, meetings)

• Highlight audits (quality audit, compliance audit)

• Connect execution strategies back to planning documents

Step 7: Final Structuring, Formatting & APA Referencing

The mentor reviewed:

• APA referencing

• Document flow and coherence

• Inclusion of appendices (including ChatGPT prompts)

The student learned academic professionalism, formatting, and clear communication.

3. Final Outcome Achieved

Through guided support, the student completed:

• A comprehensive project proposal

• A complete set of project planning documents

• A professionally formatted 8,000-word report

• A transparent appendix documenting AI usage

The assessment met all structural, academic, and methodological requirements.

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