IM002 - Document Management Policy and Procedures Assignment

Assignment Task

Purpose

This policy defines Complete Business Solutions Australia’s (CBSA) approach to the development review naming and version control of all documents including tools forms resources policies and procedures.

Policy

Version Control

• All internally produced documents used by the organisation are subject to version control as set out in the procedures section of this document.
• All staff must ensure that they use the current version of all documents.

Document Storage and Development

• Electronic files will be saved centrally for access by staff in the organisations cloud-based storage system. Files are archived as they are superseded by a new version. Files will not be deleted other than by an appointed person for maintenance purposes and only where a backup of the data exists.

Document Development and Reviews

• All document authors or reviewers must follow a consistent approach to the development of documents, and follow all guidelines as set out in the procedures section. Document authors or developers must also ensure that prior to the development or revision of any document, approval to commence revision or development is granted by their immediate manager, or by the Managing Director.
• Policies and procedures will be reviewed at least annually to ensure they are up to date, accurate and compliant. Other documents will be reviewed during continuous improvement processes. The Governance Manager is responsible for ensuring that policies and procedures are reviewed by their due date.

Document Approval

• All documents are subject to approval prior to use by any staff member. Approval must be given for every document by the authorised person specified within the procedure section.
• Approved documents will be saved for use in the organisations cloud-based storage system.

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