Manage Meeting Coursework Solution

1. Reflect on the meetings that you have been involved in during your business or personal life. Record four examples of meetings. Identify the type of meeting held, the reason for meeting and any outcomes. An example is provided in the following table.

Meeting type	Reason for meeting	Meeting outcomes
Sales meeting	In sales meeting discuss why the sale is decreasing.How to improve the sales	It helps to improve the number of customs and sales as well as at the end we can get the good result
IT meeting	.Need to upgrade technology.Need to fix the slow internet	We save our time and also get good result from our staff
.WHS meeting	This meeting makes the rules and regulation and also new policy	Provide training to staff about legislation

  2. Access the following websites about meeting preparation, or read three articles on meetings, then compare each of them, noting the commonalities and any differences you find. www.meetingwizard.org/meetings/effective-meetings.cfm http://humanresources.about.com/od/meetingmanagement/a/meetings_work.htm    

	http://www.meetingwizard.org/meeting/effective-meetings.cfm	http://humanresources.about.com/od/meetingmanagement/a/meeting_work.htm
Commonalities	Define the purpose of the meeting Make the Agenda	Attendees are advised to prepare key points. Set the Date, Time and location
differences	Goal Discuss within the group Voting system on the decision is applied	Goal discuss within the organization Voting system is not applied at all

Explain the role of the agenda and consequences of poor planning. Role of Agenda: It is very important purpose to have agenda whenever, any organization arrange a meeting. Agenda can define a significant purpose of the meeting discussion which can be discussed in the meeting that is called Agenda. Agenda plays very important role because if agenda of the meeting would be sent before the meeting to the participants. Then they can prepare properly themselves to perform well and participants can also save the time. Consequences of poor planning;

• Lack of coordination
• May effect the relation between workers
• Wastage of time and money

4. Describe the role of a manager in planning meetings and the skills and knowledge they need to successfully manage a meeting. Ans. Manager plays crucial role in the planning meeting: .He / she book the appropriate meeting time ,date and location .he / she distribute the agenda to the participants .He/she also select the participants to perform in the meeting Manager need to have some skills and knowledge to do it;

• Communication and presentation skill
• Time management
• Knowledge of legislation
• Interpersonal skills