Personnel Management - Financial Management - Post-Purchase Costs - Management Assessment Answer

Management Assessment Task

Project 1

• Select an administration system that might be implemented by an organisation and complete the activities.

The systems should relate to:

• personnel management (eg a system that calculates and manages employees’ annual leave), or financial management (eg a system that tracks and follows- up outstanding payments), or data collection (eg a system that can be used to collect customers’ feedback), or data analysis (eg a system that can be used to analyse sales trends), or information sharing (eg a system that can be used to ensure that any changes to organisational procedures are communicated to all of an organisation’s departments/ staff), or recordkeeping (eg a system that stores customers’ information and buying history)

Part 1
Write an open invitation to tender for the development and supply of that system. Include:

• details of your organisation (eg who you are and what you do)
• a description of the system required
• detailed information about the system requirements
• the timeline for system implementation
• how their quotation should be submitted
• how their quotation should be formatted
• a request for details about post-purchase costs, such as technical support, maintenance and the ongoing costs of operation
• the date by which their quotation should be received
• who to contact if they need more information

Your invitation should be at least 2 pages long to cover the listed requirements.
Part 2

Create an action plan, to do list, checklist, flow chart or Gantt chart for the implementation of the administration system. Your plan should be at least 1 page in length.

Part 3
Identify two problems that might be encountered when implementing the system and explain how these problems can be prevented and dealt with (eg contingency plans).
Each problem should be discussed in length, a minimum of 500 words to adequately explain the problem and mitigation.

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