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PPMP20008: Stakeholders Engagement Assessment Matrix - Project Management Assessment Answer
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Internal Code: 1AGEJF
Subject Code: PPMP20008
The Project Executive notes that this project does not generate profits for the organization but believes the project aligns to the strategic direction of the organization. To justify the project the Project Executive wants to be able to map the output of the project to an observable positive result (outcome) that can be measured (Benefit). Fill in the Output -> Outcome -> Benefits table below. For further information look at the information relating to ‘Business Case’ in your Prince2 text.
2 Stakeholders
List 6 key stakeholders or stakeholder groups. In this list you must include at least one key stakeholder that is a sponsor, supplier and a user. Be specific when listing whom the stakeholder or stakeholder groups are and include the category in the second column. Do not include the project manager as a stakeholder.
The description of interest should describe the stakeholder’s (or stakeholder groups) main interest in the project. The description of influence should describe the potential influence the stakeholder or stakeholder group has on the project. Complete the table below titled ‘Key stakeholder list’.
2.1 Key Stakeholder List
2.2 Stakeholders Engagement Assessment Matrix
The Project Board has asked you to complete a ‘Stakeholders Engagement Assessment Matrix’. Please complete the matrix below for the six stakeholders previously identified. Only select one of the engagement descriptions for each stakeholder.
2.3 Stakeholder Communication
The Project Board has asked you to provide advice on how best to communicate with the stakeholders who are not on the Project Board or in the Project Team.
Describe the communication method you believe will be most effective, state whether the method is PULL or PUSH communication, and briefly justify your choice.
3. REQUIREMENTS MANAGEMENT
Project Management Assessment Answer
- Project Introduction
- Project background
- Project description
- Major deliverable
- Justification
The Project Executive notes that this project does not generate profits for the organization but believes the project aligns to the strategic direction of the organization. To justify the project the Project Executive wants to be able to map the output of the project to an observable positive result (outcome) that can be measured (Benefit). Fill in the Output -> Outcome -> Benefits table below. For further information look at the information relating to ‘Business Case’ in your Prince2 text.
| (a) Output | (b) Outcome | (c) Benefits |
| Stakeholder | Category (i.e. Sponsor / Supplier / User) | Description of Interest | Description of Influence | |
| 1 | ||||
| 2 | ||||
| 3 | ||||
| 4 | ||||
| 5 | ||||
| 6 |
| Stakeholder | Unaware | Resistant | Neutral | Supportive | Leading |
| 1. | |||||
| 2. | |||||
| 3. | |||||
| 4. | |||||
| 5. | |||||
| 6. |
3.1 Traditional Owner/s of the land on which CQ University campuses are located
The Senior Supplier has asked whether there can be a single key stakeholder representing the Traditional Owners of the land on which the relevant Central Queensland Campuses are located. The Project Executive suggests that they will need more than one key stakeholder representing the Traditional Owners of the land on which Central Queensland Campuses are located. Describe which approach is most appropriate and provide a brief explanation justifying your answer.3.2 Opening statement style
The Project Board has asked that the respective campus leaders open the event on their campus and ask your advice regarding which statement should be used when opening each event. The Board are not sure if it should be a Welcome to Country or an Acknowledgement of Country. The campus leaders are not of Aboriginal or Torres Strait Islander descent. State which of the two opening statement styles ‘Welcome to Country’ or ‘Acknowledgement of Country’ is appropriate for the campus leaders to use and provide a brief explanation justifying your answer.3.3 Requirements gathering for each event
The Senior Supplier representing the event management company engaged to design the event program and host the event, provides the following information to the project board: One of their event program designers previously developed an event program for the local Maori community group. The designer is confident they could utilise the same event program and modify the content by researching the language, customs and protocols online. They suggest by using desktop research only will save both time and money, as there would be no need to contact anyone outside the current project team. State whether the suggestion of using the previous event program and desktop research method for the NAIDOC week events is an appropriate method of requirements gathering? Briefly explain your answer.3.4 Requirements traceability
As multiple campuses will be involved in the project, the project board has requested requirements be tracked centrally. What document is used to track or ‘trace’ requirements throughout the project life cycle?3.5 Requirements prioritization process
The project board are concerned they may have competing requirements from a number of stakeholders. To manage this they would like to define a requirement prioritisation process that can be shared with all stakeholders prior to requirements gathering and want to use the MoSCoW technique for this purpose. List the four components of the MoSCoW technique and explain each component.| Component name | Component explanation |
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