Preparing A One Column Paper With MS-Word For Windows Assignment

Assignment Task

Abstract

All papers must begin with a short abstract of no more than words. To ensure uniform style throughout the volume, all the papers must be prepared strictly according to the instructions set below. All body text is Times New Roman, 11pt, justified, 24pt space after each paragraph and 12pt spacing between each line. This Word file can be used as an example/template for the preparation of the paper. 

1 General Instructions

1.1 Type area

The text should fit exactly into the type area (150 ´ 240 mm). For A4 size paper the margin settings are: Top: 2.5 cm; Bottom: 3.0 cm; Left: 3.0 cm; Right: 3.0 cm; and all other settings 0.00 cm.

1.2 Typefont, type size and spacing

Use Times New Roman, point-size 11 and 12 points line spacing. Use roman type except for the headings, parameters in mathematics (not for log, sin, cos, ln, max., d (in dx), etc), Latin names and the titles of journals and books which should all be in italics. Never use bold, except to denote vectors in mathematics. Never underline any text. Use the small font (10 points on 11 points) for tables, figure captions and the references. Never use letter spacing and never use more than one space after each other.

2 Structure Of The Paper

2.1 Title, author and affiliation frame

Type the title of the paper in lower case (no caps except for proper names). The title should not be longer than 75 characters.

Type the name of the first author (first the initials and then the last name). If any of the co-authors have the same affiliation as the first author, add his name after an & (or a comma if more names follow). Type the correct affiliation: Name of the institute, City, State/Province, Country (do not add street names, P.O. Box numbers or zip codes to the affiliations). If there are authors linked to other institutes, follow the example shown in this file.

All the above texts should fit in the frame which should not be changed (Width: Exactly 15.0 cm or 5,91"; Height: Exactly 7.2 cm or 2.79"; Lock anchor).

1.1 Abstract frame

As shown in the first page of this Word file, the abstract text should be typed after the word ABSTRACT: and it should be of not more than 250 words. The first line of the abstract will be 7.2 cm (2.83") from the top. The complete abstract will fall in the abstract frame, the settings of which should also not be changed (width: Exactly 15.0 cm or 5.91"; height: Automatic; vertical: 7.2 cm or 2.83" from margin; Lock anchor).

1.2 First line of text or heading

The text should start with a heading as indicated in the first page of this Word file. The text should follow as shown in the example.

2 Layout of text

2.1 Text and indenting

All text, figures, tables, etc. should fit exactly in the type area of 15 × 24 cm (5.91" × 9.52"). All text should be typed in Times New Roman. All text is 11 pt on 12 pt line spacing except for the paper title (16 pt on 18 pt), author(s) (12 pt on 13 pt), affiliation(s) (10 pt on 11 pt) and the small text in tables, captions and references (10 pt on 11 pt). All line spacing is exact. Never add a line space between lines or paragraphs.

First lines of paragraphs are indented 4 mm (0.16") except for paragraphs after a heading or a blank line (First paragraph tag). Equations are indented 12 mm (0.47") (Formula tag).

2.2 Headings

Type primary headings in capital letters roman and secondary and tertiary headings in lower case italics. Headings are set flush against the left margin. The tag will give two blank lines (24 pt) above and one (12 pt) beneath the primary headings, 1½ blank lines (18 pt) above and a ½ blank line (6 pt) beneath the secondary headings and one blank line (12 pt) above the tertiary headings. Headings are not indented and neither are the first lines of text following the heading indented. If a primary heading is directly followed by a secondary heading, only a ½ blank line should be set between the two headings. In the Word programme this has to be done manually as follows: Place the cursor on the primary heading, select Paragraph in the Format menu, and change the setting for spacing after, from 12 pt to 0 pt. In the same way the setting in the secondary heading for spacing before should be changed from 18 pt to 6 pt.

2.3 Equations

Use the equation editor of the selected word processing programme. Equations are indented 12 mm (0.47") from the left margin. Number equations consecutively and place the number with the tab key at the end of the line, between parantheses. Refer to equations by these numbers. See for example Equation 1 below:

 From the above we note that sin q = (x + y)z or:

Kt= [ 1 R²f / Ca + vtanS ] ⁴ K₁

where ca = interface adhesion; d = friction angle at interface; and k1 = shear stiffness number.

2.4 Tables

Locate tables close to the first reference to them in the text and number them consecutively. Avoid abbreviations in column headings. Indicate units in the line immediately below the heading. Explanations should be given at the foot of the table, not within the table itself. Use only horizontal rules: one above and one below the column headings and one at the foot of the table. Type all text in tables in small type. Align all headings to the left of their column and start these headings with an initial capital. Type the caption above the table to the same width as the table. See for example Table 1.

Table 1. Margin settings for A4 size paper and letter size paper.

1.1 Figure captions

Place the figure caption underneath the figure as in the example shown below. Type as follows: ‘Figure 1. Caption.’ Leave about two lines of space between the figure caption and the text of the paper.

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