Procuring Infrastructure for International Sporting Events

Assignment Task

Case Study

 A new refurbishment project was planned to add an extra 1,500 seats to a 23-year-old Sports Arena, bringing its capacity to 7,500. A retractable roof and new spectator facilities will also be added to the venue. This project is part of a $360 million larger project featuring eight new indoor courts, 13 outside courts, a plaza and a pedestrian link between the plaza and the arena. The project design team is a joint venture between ABC, a local consultancy firm, and ARC International Group. The client decided to host national games in this arena in 2028. Therefore, there will be no time extension for this project. The refurbishment project is agreed to be delivered in three stages.

1. Enabling work, foundations, and concrete structures

2. Erection of the roof 

3. Commissioning of the operable roof and all major services, construction of main building facades and completion of ‘back of house’ facilities including washrooms and change rooms 

Key information

• The design team was appointed early in the process to work directly with the client and the other stakeholders.
• Adequate time was given during Concept Design to establish the scope and included consideration of constructability challenges.
• Adequate time was provided to allow the design team to consult fully with stakeholders, with clear hold (review) points integrated into the design program.
• The design team provided the client informal advice on the building tender.
• As lead consultant, the architect was the primary point of contact for the design.
• Strong integration of the architectural, engineering and other specialist design consultants throughout the process, with strong involvement of the engineering consultants from the early stages of the project.
• The design team developed a positive relationship with all stakeholders.
• The client required ongoing contact with the design team following novation. The design required innovation for the retractable roof with the target maximum price. However, the design team is not specialized in such a design.

Based on the above case stud

Propose or formulate the procurement strategy, contractual arrangement and tendering method that aligns the best with the criteria. The decisions of the planning process for the refurbishment project (you can consider either a total project or refurbishment project only). You may consider but NOT be limited to the following factors.

1. Project characteristics and their importance

2. Client’s resources

3. Risk distribution and accountability

4. Cost issues over the project life cycle

5. Funding options and market

6. Completion time and restrictions

7. Quality and performance Your proposal for the above must be theoretically sound, practical, and pertinent to the project. You may make necessary assumptions if required.

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