PROJ6002 - Project Planning and Budgeting - Planning, Scheduling - Management Assignment Help

Assignment Task

National Project Management Symposium

Planning and implementing a national symposium for a society that will draw about 1500 attendees is a major project. As the event is not for profit, the registration fee is $1,500 per attendee for a 3-day symposium with free access to all arranged workshops. The tasks involved in hosting such an event are considerable and involve selecting a program committee, choosing a theme, contacting exhibitors, making local arrangements, planning the program, and on and on. Brisbane is selected as host city/chapter for the 2022 Annual December Symposium. The objectives for the event are three: (1) to deliver a high- quality, value added program that would be useful and last for years to come, (2) to offer a social and guest program that would reflect well on the host city, and (3) to meet strict financial criteria. The first task after selecting the city and hotel facilities is to put together the project team and chairperson. This includes managers in charge of each of the tracks, the social program, the local arrangements, and all the other details. The project team needs to organize this event using a functional approach. The Australian officers have most of the primary responsibilities, with members from five other business partners assisting in other duties. Next is the development of the work breakdown structure and the Gantt chart of activity schedules. As shown in Table 1, scheduling all the work for a major event such as this is an overwhelming effort. For the 2022 Symposium, the technical program offered 20 workshops composed of 80 technical papers, special panel discussions, and case studies.

Your tasks:
This case study provides you with an opportunity of drawing on your acquired project planning, scheduling, budgeting and quality management skills and materials covered in this course. Overall, you are responsible for developing a project scope statement document, a project schedule, a cost management plan and a quality management plan for the case study.

Specific tasks:
A group of maximum 2 students is required to perform the following tasks in addition to the descriptions in assessment briefs.

1-1) Scope management planning

• Describe the entire scope of the work including project background, a list of specific project goals, deliverables, constraints and assumptions, and milestones.
• Create Work Breakdown Structure (at least three levels) for the project.

1-2) Project scheduling

• Construct an original Gantt chart (Scenario 1) for the project using project activities given in Table 1.
• Conduct a critical path analysis and carefully apply the 3-point estimate technique on identified critical activities to develop an estimated project schedule. It is assumed that the critical activities will remain unchanged in a low risk-free environment. On the other hand, without an appropriate risk management, the durations of critical activities creep by 75%. Present the changed schedule (Scenario 2).

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