Project Charter (PC) Relates to the Edu Stream Pilot Project - IT Assignment Help

Assignment Task:

Task:

1. INTRODUCTION

This Project Charter (PC) relates to the EduStream Pilot Project, which is under consideration for initiation by EdMedia International Pty Ltd (EdMI).  The intent of this document is to provide a clear synopsis of some of the key issues that need to be considered, so stakeholders can determine whether this project will be viable.

[Instructions for what to include in the Project Charter:  Much of the basic information for the assignment has been given in the provided materials.   The intent is that you will read and assimilate the material and then put it into your own words.  This approach is important because this is what is required in the ICT industry.  They do not just want people to copy content without giving any thought to the issues.   Consequently, the assignment aims to give you the opportunity to demonstrate that you can explain the ideas/details provided in the materials by using your own words and insights.

             Additionally, if you just include the information that has been provided, you will receive about 60% for those sections as a maximum mark.  Where you will get the best marks is by including real-world insights.  Once again, the objective is to get you to think about the practical implications of the situation.  It is your ability to go beyond the basic information and think about the issues realistically and sensibly that would make it more likely that you can gain success in an ICT career.  The intent of these assignments is to give all of our team members the opportunity to grow this skill now.

             Therefore, you can use the material that has been provided, but you need to change this into your own words.  As explained in the assignment material, just copying content will be treated as plagiarism.  The objective is not to catch people out, but to ensure that everyone can build critical skills that can help them gain success in the industry.  Just as importantly, please go beyond what has been supplied, as developing your ability to think about real-world issues can greatly help you in your future career.

             Finally, there is no word limit for Assignment 1.  However, being succinct and to the point is highly valued in the industry.  Consequently, get used to covering the pertinent information briefly.]

2. Business Analysis
   1. Reason for the Project and General Approach

[Instructions for what to include in this section:  This section should begin by providing a clear Executive Summary of the project objectives and explain why this will be important to EdMI.  In other words, this should be the synopsis pitch to the Board, so you can convince them to provide funding.  Additionally, you need to supply a very short synopsis of the implementation approach that will be applicable.  When doing this second part, remember that the key concept is risk management.  Therefore, deliver a short set of statements that would indicate to the Board that the general approach will help to manage the associated risks.

In both of these aspects, your content must be convincing.  Consequently, don’t just describe the project, make sure that the Board will understand the importance of implementing EduStream.  You can get background on these reasons within the Assignment 1 Information Sheet (available in the LMS under the Assessments Heading).  Additionally, make sure that the risk management is treated as a positive approach.  For both aspects, you will need to think carefully about the real-world issues.

Here are some general rules to remember, when you are drafting this section:

• Keep this relatively short and to the point (aim for 500 words or less).
• Write it so it would convince the Board to proceed with the project (remember – in the real-world, you may not have a job if the Board does not agree to fund this). 
• This section should also be a preamble that will lay the foundation for the following sections.  Therefore, develop this first section so it flows into the stakeholder analysis.]

Finally, when drafting this section use the following structure:

• Always begin by stating the problem.  This is an important part of the logic flow that you will need to apply when working in the industry.  In this situation, carefully read the scenario provided in the Assignment information and work out EdMI’s problems (Hint: Think about their market share and the impacts on revenue – this is the type of problem that will have resonance with a Board).  Once you have done this, write a short paragraph that gives a clear statement defining EdMI’s problem.
• Next, identify the cause of the problem.  You can get this content from the Assignment information (Hint:  Think about why our clients are not interested in the existing product offering and what they are seeking – In other words, what do our clients really want?).  Then write this in one or two clear sentences.
• As a next step, broadly explain the solution to the problem.  Remember, this type of Problem/Solution logic is really important.  If you apply this approach in your persuasive writing, you are more likely to convince your reader.  The solution must be focussed on giving the clients what they want, so it is a direct follow on from the previous point.
• Now that the readers understand the broad solution, in a few sentences list the key deliverables.  In other words, introduce the EduStream project to the Board and outline what the project will actually deliver (Hint:  see the EduStream Technical Architecture Overview document and cover the headings).  Remember, make the project deliverables really clear.  At this stage, don’t go into detail, just broadly explain what will be delivered.  Additionally, work on the fact that the Board will not understand what is being delivered by EduStream and certainly will not know about the technology issues.  Therefore, give them just enough information to explain the project, without including too much about the technology as this may confuse the discussion at this stage (i.e. keep it simple).  Finally, in this paragraph, make it clear how EduStream will address the identified problem and also deliver a useful opportunity (e.g. we can now focus on the mass market as well as our traditional clients).
• In the following paragraph, explain why it is important to do the EduStream project soon.  This is where you need to address the practical implications of the situation.  (Hint:  think about what our competitors could do if we don’t change our current product offering).  In the industry, the best way to explain these issues is to link them to risk (e.g. what are the risks to EdMI if we do nothing – key terms relate to business risk and financial risk).
• In the final part of this section, give a very short overview of key steps that will be needed.  This content is discussed in the Topic 2 Workshop.  When defining these, it is always useful to explain that this will help to minimise implementation risks for the project.]

Insert your material here (and then remove this line).

1. 2. Stakeholder Analysis

[Instructions for what to include in this section:  This section needs to be a sensible and thoughtful analysis of what EdMI, and the clients, are actually seeking from this project.  Consequently, there are two parts to the following table. Enter information into these two table cells as follows:

• Part 1 – What do we want from this Project?  You need to think about EdMI’s real business objectives for implementing this project.  Some insights on this are provided in the Assignment 1 Information Sheet, and others are covered in the Topic 1 to Topic 4 lectures and associated Workshops.  In addition to these points, you need to think about the real-world issues related to this case.  It is expected that you will provide a minimum of six (6) clear, concise and focussed dot point sentences, which explain the imperatives for EdMI and outline what we really want to achieve.  As a hint, this section should act as an expansion/clarification of the issues that you covered in Section 2.1 (Reason for the Project and General Approach).

Part 2 – What do our clients want from this project?  The first key step here is to identify who our clients really are.  Advice on this aspect is provided in the Assignment 1 Information Sheet and the Topic 1 to Topic 4 lectures.  Once you have identified who will be using this system, think about what they will actually want to gain from using EduStream.  As a hint, remember that we are looking at selling this to schools, companies, Government departments, and individuals (particularly school children).   Across these various groups, there will be some aspects that will be common (e.g. easy to use), but there will be some issues that will be quite specific for different groups (e.g. a primary school student will be looking for different types of content to those needed for a Government department wanting to provide adult education).  It is expected that you will provide a minimum of seven (7) clear, concise and focussed dot point sentences, which explain what you believe the clients will want from the EduStream system.  As another hint, begin by listing universal requirements, and you can then include specific requirements that you would expect from different user groups

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