Update Implement and Monitor Policies and Procedures - Privacy Policy Amendments - Engineering Assignment Help

Assignment Task :

Part 1: Update policies and procedures

Use the  to write the following policies and procedures (minimum 50 maximum 200 words each).

1. First, the copyright statement needs to be expanded into a copyright policy covering the whole organisation. Write a clause for the copyright policy dealing specifically with the responsibility of DataTrust employees towards copyright and intellectual property within the organisation. The clause must align with legislation and industry standards (list the relevant legislation and industry standards).

2. Outline the procedures (in point form) that DataTrust employees must follow in order to apply the copyright policy, ensuring that they’re ethical.

3. Previously you looked at how well DataTrust’s privacy policy covers APP 11. What amendments can you suggest to the privacy policy regarding storage and security of personal information, to make sure it aligns with privacy legislation? (List the relevant legislation). 

4. Outline the physical and operating system security procedures and features (in point form) as recommendations to be implemented or enhanced, to complement your privacy policy amendments.

5. DataTrust doesn’t have a code of ethics so you’ll need to develop one. Write at least two points for a code of ethics that align to legislation and industry standards (list the relevant legislation and industry standards).

6. Along with the new code of ethics, management needs a grievance procedure (this should include a review process) to enable confidential reporting of any ethical issues. Write a procedure (in point form) that could be followed for this.

7. Develop an implementation and review plan that DataTrust could use to ensure that the policies will be effectively employed by its staff members, including regular checks and reviews of work practices. This must include the following:

   • List timeframes to implement the plan

   • Outline three appropriate methods and processes to communicate the policies and procedures to staff members and clients (the stakeholders).

Part 2: Monitor policies and procedures

The new DataTrust Privacy Policy and Code of Ethics have recently been implemented, however there have still been several breaches within DataTrust. 

Requirements have also been established under the Privacy Act for entities in responding to data breaches, known as the Notifiable Data Breaches (NDB) scheme, which DataTrust is obliged to abide by.

You’ve been asked to monitor the implementation of DataTrust’s Privacy Policy and Code of Ethics by following up with two clients who have been affected by data breaches, as well as report to your supervisor on the outcome of your review.

1. The CIO, Mark Thrift received a complaint from a client, Tricia Portman. Tricia called the Accounts section to query an invoice and spoke to Brian Cotswald. Brian went on to disclose her personal information without having verified her identify.

Tricia sees this as a breach of privacy and is very upset that the DataTrust Privacy Policy has not been adhered to by Brian. 

You’ve been asked to follow up with Tricia, so you’ll need to review the 

Write an email to Tricia,  

1. • Thank Tricia for her feedback, explaining how it will be used to assist the organisation

   • Outline DataTrust’s requirements that should have been followed, according to the Privacy Policy, to ensure good customer service.

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